Real Estates agents possess outstanding interpersonal skills displayed by their ability to understand their clients’ concerns and negotiate with people involved in the property selling-buying process.
Whether you are a listings agent or a buyer’s agent, talking to prospects, inspecting homes, hosting open houses, presenting and negotiating offers on behalf of your clients are among the activities you need to perform in order to generate sales.
Real estate agents however often face the setback of having several files, documents, and tasks to do in the office. These tasks although important, take most of the time you should have spent on the field and put your interpersonal skills in good use.
A Real Estate Virtual Assistant can free you from your office chair by taking care of time-consuming tasks making your work lighter and easier. Here are 6 ways a Real Estate VA can help:
1. Managing Listings
Your VA can help you in putting up properties for sale on various listing sites such as MLS, Craigslist, Zillow, HomeFinder, Trulia, Redfin, Realtor.com, and Homes.com.
You only have to place the photos of the properties you are selling in their designated folders along with the relevant information about the properties and share them to your VA via email or Dropbox.
2. Monitoring Leads
You can assign your Real Estate Virtual Assistant to check the properties you have posted on your website and see how many clicks your listings have received. The VA can then make a report of the name and contact information of the persons who have clicked your listings and placed them in a spreadsheet.
Included in the spreadsheet would be the frequency that your site visitors went to your site, duration of site visit, and the listings they have checked. In such way you can determine who among them have the greatest chance to become actual clients.
You can then instruct your VA to call the said leads or send them an email to let them know that there is a real human being behind your website who is willing to help them with their needs. Your VA can then put the potential clients’ information into your database such as MyRedTools and CRM for you to follow up.
3. Administering Reports
Your Real Estate VA can help you look for property information such as price, address, size, listing date, etc. on the web faster by accessing sites like MRIS.com. While you are in the field talking to your clients, you can ask your VA to look for properties using ML number and other data parameters.
The VA can give you the information you need in a short period of time for you to relay to your clients. The VA can also generate property reports and send it to you or to your client’s email address on your behalf.
4. Organizing Documents
To help you with your document concerns, your VA can supply needed information in your buyer or seller agreement by using zipForm.
The VA can email your clients about the documents they need to fill up and sign. Your VA can then place a signature in the document on your behalf using DocuSign. He can then store the said files on their designated folders in DropBox. This saves you time, effort, and fuel to drive to your clients’ home and have them sign the papers.
5. Handling Social Media Accounts
Your VA can boost your online presence and strengthen your sphere of influence by posting relevant updates to your social media accounts such as Facebook, Twitter, Google+, and LinkedIn.
You can also instruct your VA to arrange property photos you have sent and create a video presentation using Animoto or any other video editing software and upload them in YouTube. You can then forward the YouTube links to interested buyers who want to see the houses but don’t have the luxury of time to personally visit the properties.
6. Taking Care of Online Marketing
Your Real Estate Virtual assistant can optimize your website and attract more site visitors through link building via blog commenting.
With your VA posting relevant and well-thought comments on peoples’ blogs, site visitors will see that you are an expert in your field and thus increases the chance that they will drop by your website to know more about you, ask for your advice, and eventually your services.
Real estate agents are at their best when they are on the field talking to clients. However, things are easier imagined than done when paperwork and desk jobs are bugging you. With your Real Estate assistant providing the much needed administrative support, things become easier and faster, giving you the peace of mind and confidence you need to be at your best.
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